Crew and Rental Policies
Prior to crew hire and / or renting equipment the following paperwork must be on file. Crew and equipment availability is not confirmed until paperwork is completed and returned Visions of Light.
• Signed Rental & Crew Policies form
• Signed Rental Agreement
• Credit Card Authorization form with a copy of your Driver’s License and Credit Card.
• Insurance Certificate naming Visions of Light, Inc. as both Additional Insured and Loss Payee with coverage consistent with the equipment and / or vehicles being rented.
RENTAL TERMS:
• Minimum daily rental is $200.
• Minimum rental period is one day.
• Special rates for a week or longer are available.
• Unless other arrangements have been made equipment rentals must be returned before 11:00 am or full rental will be charged for that day. Equipment may be
picked up after 3:00 pm the day before the start of the rental period.
• All pickups and returns are by appointment only.
INSURANCE TERMS:
All Rental Orders:
• General Liability coverage, minimum $1,000,000 per occurrence.
• Miscellaneous Rented Equipment, minimum $20,000 (more may be required to cover the replacement cost of rented equipment)
Rentals including vehicles:
• Hired Auto and Non-owned Auto
• Physical damage, $75,000 minimum per auto.
• We may require a credit card authorization in the amount of replacement cost or insurance deductible.
If a certificate of insurance is not provided prior to the start of production a 10% fee will be added to the cost of the invoice. In instances where Visions of Light supplies the insurance client and/ or lessee is responsible for the deductible of $2,500. We may place a hold on your credit card for the deductible amount.
CREW TERMS:
• Crew labor rates are based on 10 hours on location within the Chicago Zone. (a radius of 40 miles from State and Madison, Chicago).
• Time and a half is charged after 10 hours, Double time after 12 hours.
• Drivers are billed “portal to portal”, overtime may apply.
• A minimum of a 30 minute scheduled lunch is required and included “on the clock” per 10 hours.
• One hotel room per crew member is required for out of town shoots.
CANCELATION FEES:
• Equipment rentals cancelled less than 24 business hours prior to pick up will result in a full day charge.
• Crew cancelled less than 48 business hours prior to shoot will result in a full day charge
• Business hours are Monday through Friday. Saturdays, Sundays and holidays are not included in Cancellation policy hours.
OTHER TERMS & CONDITIONS:
• Mileage rates may vary. Vans and trucks are billed at a higher rate than standard IRS mileage rates.
• All expendables, hard drives, travel and lodge expenses, vehicle mileage, parking, airfare, per diem costs and other “out of pocket” expenses are additional
and/or available by bid.
• Equipment returned in excessively dirty, stained, or water-damaged condition will incur a cleaning fee.
PAYMENT POLICIES:
Your payment terms are specified on the estimate and final invoice. Accounts and / or invoices that are past due beyond the customer’s terms are subject to an additional 2% per month (24% per year) service charge. Out of town customers are C.O.D. unless other arrangements are made prior to booking. Your credit card will be charged automatically unless a check is presented at the end of the final shoot day. Expenses such as expendables, parking and mileage can be invoiced separately. Shoot files, hard drives or other materials will only be released upon payment in full. Credit card forms are required for all rentals. Your card will not be charged if paying by check within your specified payment terms.
• Your credit card will automatically be charged on the final day of your terms if payment is not received. If your terms are “due upon receipt” you have 5 days from receipt of invoice for payment to be received.
• Payments can be made with Cash, Check, Credit Card or PayPal. If paying by check, make checks payable to “Visions of Light, Inc.”
• Your credit card may be pre-authorized in the amount of your rental or production and up to an additional $300 for mileage and expendables if renting a grip truck or van package. If you choose to pay by check the credit authorization will be released. We may also pre-authorize your card for the deductible on your insurance policy.
• Deposits may be required for large rentals, productions or long term projects. All deposits are non-refundable.
• 4% processing fee will be added to invoice total for credit card payment, 5% for customers with cards from outside of the USA.
Prices and specifications in our catalog are subject to change without notice. Rates will always be negotiable, as every shoot is different. Any rate concessions must be arranged in advance. These policies are subject to change without notice at any time by Visions of Light, Inc.. and/ or it’s subcontractors, or agents.
• Signed Rental & Crew Policies form
• Signed Rental Agreement
• Credit Card Authorization form with a copy of your Driver’s License and Credit Card.
• Insurance Certificate naming Visions of Light, Inc. as both Additional Insured and Loss Payee with coverage consistent with the equipment and / or vehicles being rented.
RENTAL TERMS:
• Minimum daily rental is $200.
• Minimum rental period is one day.
• Special rates for a week or longer are available.
• Unless other arrangements have been made equipment rentals must be returned before 11:00 am or full rental will be charged for that day. Equipment may be
picked up after 3:00 pm the day before the start of the rental period.
• All pickups and returns are by appointment only.
INSURANCE TERMS:
All Rental Orders:
• General Liability coverage, minimum $1,000,000 per occurrence.
• Miscellaneous Rented Equipment, minimum $20,000 (more may be required to cover the replacement cost of rented equipment)
Rentals including vehicles:
• Hired Auto and Non-owned Auto
• Physical damage, $75,000 minimum per auto.
• We may require a credit card authorization in the amount of replacement cost or insurance deductible.
If a certificate of insurance is not provided prior to the start of production a 10% fee will be added to the cost of the invoice. In instances where Visions of Light supplies the insurance client and/ or lessee is responsible for the deductible of $2,500. We may place a hold on your credit card for the deductible amount.
CREW TERMS:
• Crew labor rates are based on 10 hours on location within the Chicago Zone. (a radius of 40 miles from State and Madison, Chicago).
• Time and a half is charged after 10 hours, Double time after 12 hours.
• Drivers are billed “portal to portal”, overtime may apply.
• A minimum of a 30 minute scheduled lunch is required and included “on the clock” per 10 hours.
• One hotel room per crew member is required for out of town shoots.
CANCELATION FEES:
• Equipment rentals cancelled less than 24 business hours prior to pick up will result in a full day charge.
• Crew cancelled less than 48 business hours prior to shoot will result in a full day charge
• Business hours are Monday through Friday. Saturdays, Sundays and holidays are not included in Cancellation policy hours.
OTHER TERMS & CONDITIONS:
• Mileage rates may vary. Vans and trucks are billed at a higher rate than standard IRS mileage rates.
• All expendables, hard drives, travel and lodge expenses, vehicle mileage, parking, airfare, per diem costs and other “out of pocket” expenses are additional
and/or available by bid.
• Equipment returned in excessively dirty, stained, or water-damaged condition will incur a cleaning fee.
PAYMENT POLICIES:
Your payment terms are specified on the estimate and final invoice. Accounts and / or invoices that are past due beyond the customer’s terms are subject to an additional 2% per month (24% per year) service charge. Out of town customers are C.O.D. unless other arrangements are made prior to booking. Your credit card will be charged automatically unless a check is presented at the end of the final shoot day. Expenses such as expendables, parking and mileage can be invoiced separately. Shoot files, hard drives or other materials will only be released upon payment in full. Credit card forms are required for all rentals. Your card will not be charged if paying by check within your specified payment terms.
• Your credit card will automatically be charged on the final day of your terms if payment is not received. If your terms are “due upon receipt” you have 5 days from receipt of invoice for payment to be received.
• Payments can be made with Cash, Check, Credit Card or PayPal. If paying by check, make checks payable to “Visions of Light, Inc.”
• Your credit card may be pre-authorized in the amount of your rental or production and up to an additional $300 for mileage and expendables if renting a grip truck or van package. If you choose to pay by check the credit authorization will be released. We may also pre-authorize your card for the deductible on your insurance policy.
• Deposits may be required for large rentals, productions or long term projects. All deposits are non-refundable.
• 4% processing fee will be added to invoice total for credit card payment, 5% for customers with cards from outside of the USA.
Prices and specifications in our catalog are subject to change without notice. Rates will always be negotiable, as every shoot is different. Any rate concessions must be arranged in advance. These policies are subject to change without notice at any time by Visions of Light, Inc.. and/ or it’s subcontractors, or agents.